Whether you run a big company or a small business, certain elements definitively give your company a more professional look. ID cards are one of them. Most of the organizations and their employees look at the ID cards as a formality. However, there are security reasons to consider when presenting employees with the project of using ID cards during working hours. Being able to identify all the workers and therefore knowing who works where can help you determine possible threats, performances, and other characteristics easily since people without their cards can be spotted right away.
What are the elements of a usual ID card?
Two main elements cannot be forgotten when creating ID cards, name, and picture. Why is this? We need to be able to identify each face and match it with a name. Besides from these two pieces of information, there are also other areas that are going to be chosen and are going to vary according to the type of job that requires the cards.
- Job position
Some companies prefer to have some sort of personal ID that only displays their name and a very nice picture of the individual. But in most cases, the ID card will contain information about the department or service they work for. It may even say their job title completely. This will depend on how the personnel interact within the company. If people are constantly moving from one department to another, and if we are talking about a big company, it is common to see the job title description in the ID cards of the employee.
- Data encoding
Some ID cards are connected to several systems within the company, and these connections allow employees to enjoy certain benefits, for example, a discount at the company’s gym or cafeteria. These data are encoded in the ID card thanks to the use of barcodes and smart chips or other elements alike.
This is the reason why every employee must have a lanyard. What are lanyards? You may ask. Well, it refers to the piece of fabric used to tie your ID card to some part of your garments or clothes. Most people prefer to have it hanging directly from the neck since it is easier to see and understand from a regular distance.
- Logo of the company
Especially for those who are frequently leaving the premises to continue working outside of the building. These employees need to be easily recognized, and they must also feel their company has their back and represent them. Representation is not only a matter of the employee representing some brand of business but also the employee must feel safe, recognized and represented by the company.
How to make staff use them
The first thing that needs to be highlighted about using ID cards is that a connection is established with the company. Having your card certifies that you are part of something bigger and humane. Every individual gets one, and this reinforces how different each of them is from the other. Employees are not a mass of blurry faces. Each person has an individual identification to rely on.
Besides feeling part of the family, having a card in the company can have extra benefits to be used through the card, such as discounts, special sales, bonuses, payment of specific services given by the company itself, etc.
Make it durable
There is something many employers forget when creating the ID cards for their employees, the material. The material is as important as the information contained in the card. Cards should be durable, not easy to bend, break or erode. This will save the company some money because each card won’t have to be replaced so often. When cards are damaged, employees like to, and they change it immediately. Therefore, spending more and more money in ID card reposition. This would stop if cards were made of a better material.
Many people find the use of Id cards unnecessary since they know many of the people that work with them. The thing is an employee uses ID cards not only to be identified by his or her coworkers but also by people from outside the company.